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How to Create an Efficient Workflow

How to Create an Efficient Workflow

The secret to any office’s efficiency can be boiled down to one word—workflow. Workflow refers to the process your business uses to get work done from start to finish, whether that’s coordinating with clients, getting materials in and out of the building, or even keeping the copier well-stocked at all times. Workflow describes the best way for your employees to get tasks accomplished throughout the day, and when you have an efficient workflow in place, everyone in your office will enjoy greater productivity and stress relief as a result. How do you create an efficient workflow? Read on!

Plan Ahead with Planning Boards

One way to create a workflow is by using planning boards in your office. Planning boards can be as simple as writing out a list of tasks on a whiteboard, such as Ultimate's ModMonthly Planning Board, which offers perpetual planning due to its unique design. These boards are great because they keep you on task and help you avoid missing important events or appointments. They also make it easier to refer back to past weeks if there are needed updates or changes.

Organize the Piles of Clutter on Your Desk

It's time to take your office back! A cluttered desk can lead to lost files, missed deadlines, and unhappy employees. To get your workspace back on track, start by sorting through the papers on your desk. Make sure you discard all the old memos, outdated documents, and anything that doesn't need your attention right now. Now it's time to organize everything left over so it's more manageable.

Use Tools to Find Information Fast

As a business owner, you should look at ways to make your daily life easier and find information faster. Streamlining and organizing your workflow can become possible with tools like these:

AdjustaView™ Desk Reference Organizers

Provides easy access to frequently used information you need every day.

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MagniFile™ Hanging File Folders

Features full-length magnifying lenses that double the size of file titles.

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StationMate™ StepUp File Desktop Organizer

Save time by organizing your projects with the included PocketFile File Folders.

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4 Ergonomic Tips to Ease Back Pain in the Office

4 Ergonomic Tips to Ease Back Pain in the Office

It’s no secret that working all day at the computer can be hard on the body, especially if you spend eight hours or more sitting in front of your screen. Some people have to deal with chronic back pain as a result of their job, but there are some simple ergonomic changes that can help you avoid these issues and relieve any existing pain. The following five tips will give you an overview of how to work in the office in a way that’s healthier and more comfortable for your body so you can start enjoying your workday once again!

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1) Get Extra Support While You Sit

We go to work, nice and relaxed from a good night's rest, and put in our 8 hours. By the time we're ready to leave, we're all achy and uncomfortable. Sound like you? If so, the culprit could be your chair. A high-quality Ergonomic Chair can help ease pain and discomfort by supporting your lower back and reducing pressure at the back of knees for improved circulation. Another option for upgrading your seating at work is to add a Support or Cushion to make the chair you're already using more comfortable. A Footrest can also make your seating more ergonomic and provide relief from back pain.

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2) Place Your Computer Monitor and Documents at Eye Level

Placing your computer monitor and documents at eye level is important because it limits neck strain and makes it easier for you to see what you're working on. It is easy to make your monitor more user and ergonomically friendly by adding a Monitor Stand. It will elevate your screen to a more comfortable viewing height. Monitor Stands with Drawers can take comfort and convenience to the next level by providing storage space for everyday materials and supplies right within reach. To keep paper documents at eye level to prevent slouching over your desk, consider utilizing an AdjustaView Desk Reference Organizer for optimal view comfort.

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3) Use a Standing Desk

WorkPad Sit/Stand Computer Table

For some, sitting all day in a chair at work can become uncomfortable. One popular solution to this problem is using a standing desk. Sit/Stand Desks and Tables are designed to fit your specific workflow, allowing a quick transition from sitting to standing. This ergonomically designed solution offers comfort, flexibility, and overall health benefits. Sit/Stand Desks also offer more space for your laptop, tablet, and other office necessities.

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 4) Take Breaks

Relaxed young man sitting at table in office with hands behind his head

You're at your desk for eight hours a day, five days a week. It's time for you to take a break! Make sure you change positions every 20 minutes and get up and move around for two minutes. If possible, head outside for some fresh air and sunshine!